Production Meeting Minutes NO.3

Spring Awakening

Production Meeting #3

Minutes

Wednesday 30^th April, 11:30 – 12:00 PA135

To: L4 & L5 SMTT

Cc: Carly Woodhouse

Agenda

1.     Action Points

a.     Alisienne – Has ordered the rose petals, Get in touch with Tynemouth Priory about wooden chairs

b.     Marc – Has  record the announcements, has found some chairs at  the People’s Theatre and has photos which he has sent to Carly, to find some music from the 19^th century to be used as house music, source a church bell sound effect

c.     Hannah – Email Craig the final ticket information and send out a tech schedule, send the stage plan that was shown in the meeting to Kristy and Carly.

d.     All Crew – Attend rehearsals when available and fill out contact logs.

2.     Rehearsal update

·       Thursday 3pm onwards full run through

·       Friday 10 onwards dress rehearsal in 206

3.     Set / Props

·       The access to the back of the stage has changed and is now an extra piece of 8x 4 and two sets of old treds

·       Trap door to be built by Hannah and Lewis this week

·       Some Twigs and a Cigarette tin (like an Altoids mint tin) has been added to the props list and needs to be sourced

4.     Lights – Any haze? Fire alarm isolation?

·       The preset has now changed as the mirror light is no longer needed.

·       David and Vicki have said that they are happy to focus the FOH truss using the Zargies from Space

5.     Sound

·       Band Placement – after discussions, the idea of putting the band in a studio was decided against and the two options are under the seats and on deck at first floor level upstage right.

It has been decided that the band are going on the deck upstage right

·       The Band includes a cello and a violin which needs to be miked up 

·       Need a booth Mic in the Wing

·       How you doing with other sound requirements?

The Mic Plot and patch sheet is done, the sound effects and house music still need to be sourced

·       Can you have your sound stage plan done for the Tuesday so that Nicky can implement it for you?

The stage Plan will be ready for Tuesday 6^th May

·       L3’s recording the show? The L3’s are recording a multi-track of the show

·       The SD9 from the Studio Theatre to go to rehearsals next Friday with the mics

6.     FOH

·       The tickets are ready for sale, go on sale to the public on Friday

·       Programmes were finalised Wednesday 30^th April

7.     Schedule

·       Show schedule

The Schedule will be sent out with the minutes, with the change on Wednesday Evening the band is to run through the songs before the cue to cue

8.     Questions

9.     Schedule Next Meeting

·       7^th May 2014

Action Points

What /When/ Who?                                                                                                 

Alisienne – to make sure that the leaves and rose petals have been made flame retardant, make sure that all props have been sourced by keeping close communications with Matthew

Marc/ Simon/ Nicky – to source house music and sound effects for Carly to listen too by the next production meeting

Hannah – Build a trap door

Adam – to tape the changes made to the stage plan in the studio 206

Lighting Statements

Lighting statements is a list of elements needed to complete a lighting plan and design. This list means that if the production was touring or the lighting designer wasn't present, the crew available would still be able to achieve the same look in every venue, each time it was performed.

• A  25 par-can back wash of 
• Wash in Scuba Blue (L729)
• Wash in Dark Blue (L119)
• Wash in Deep Purple (L797)
• Wash in Mauve (L126)
• Wash in Plasa Red (L029)
• Par can pipe ends on either side of the bar in Bacon Brown (L511) and Full C.T Blue (L201)
• Fresenel wash from the front and back on raised stage in Sun Colour Straw (L764)
• Source 4 Juniors as specials USR,USL,DSR,CS,USC in Full C.T Blue (L201) and Frost (R119)
• Source 4 Juniors lighting the flat area around the raised stage in Full C.T Blue (L201) and Frost (R119)
• A Source 4 Junior focused across stage from DSL to represent a 'mirror' in Full C.T Blue (L201) and Frost (R119)
• A truss bar of 6 Mac 250 Washes US 
• 2 Mac 250 Entours placed on each bar above the edges of the raised stage
• 3 Source 4 Juniors on bar 11 with 'leafy' gobos in as break ups in Full C.T Blue (L201).
• 4 Birdies on the flat floor DS as uplight
• 2 Birdies on the edge of the raised stage as across uplight
• 2 truss bars front of house.
• 5 Source 4 Juniors on FOH Truss 1 as steep front light in Full C.T Blue (L201) and Frost (R119)
• 4 Source 4 Fresenels on FOH Truss 1 as front wash in Sun Colour Straw (L764)
• 2 Source 4 Juniors on FOH Truss 1 to light the balconies in Full C.T Blue (L201) and Frost (R119)
• 4 Source 4 36 on FOH Truss 2 with IQs in Full C.T Blue (L201)
• 2 Source 4 36 on FOH pole on either side in Full C.T Blue (L201) and Bacon Brown (L511) as low face light.
• 2 par cans on FOH pole on either side as blinders in open white. 
• 3 bars of bayonets on stage to represent each of the 10 main characters
• Festoons FOH hung from the grid

Production Meeting Minutes NO.2

Spring Awakening

Production Meeting #2

Minutes

Wednesday 23^rd April, 11:30 – 12:00 PA135

To: L4 & L5 SMTT

Cc: Carly Woodhouse

Present: Hannah, Adam, Bryony, Alisienne, Jamie, Vicki, Sam, David, Marc, Nicky, Adele, Jessica, Nick, Charlie, Carly

Apologies: Simon, Darren, Chris, Kristy, Lucy

1.     Action Points

·       Charlie pointed out that I made a mistake on the last minutes about painting the deck we need to paint it with black emulsion.

·       Alisienne Leaves have been purchased; Carly has requested 500 petals to be purchased.

·       Adam we no longer need the soil for the set.

·       Marc has arranged to record the announcements on Thursday 24^th in Studio 1.

2.     Rehearsal update

·       I have emailed out the rehearsal timetable, the Thursday full run through 4-6

·       Adam to tape out the stage plan in 208

3.     Set / Props

·       Alisienne has created a props list and is working with Matthew from MT to source the props. The wooden chairs that are required, Nick suggested to ask Tynemouth Priory and Marc suggested the People’s Theatre.

·       The Stage plan has changed and is now 20ft wide, 16ft deep and 3ft high with four sets of treds.

·       Carly would like a pit to be used in Act 2, the actors will close it, in order to open the trapdoor a member of the stage crew will be under the deck to open it up. The trapdoor needs to be made w/c28th April

·       Need to make steps for the back of the stage w/c 28^th April

·       The leaves are to be stuck down the edges of the corridor and around the door with blue tac and they are to be removed in the interval.

·       Carly is unsure about chalking the deck.

4.     Lights – Any haze? Fire alarm isolation?

·       Vicki discussed her gel colour choice with Carly after the meeting.

5.     Sound

·       The backing tracks are now being replaced with a live band which will be placed at the front of the auditorium instead of rows AA and BB, there are about 6 people in the band.

·       House Music – Carly is deciding between having no music on and having the audience come into silence or having music played from the 19^th century.

·       There is now a piano for Act 1 which is to be placed DSR to be removed for Act 2

·       Need Church bells sound effect  for ACT 2 Scene 5 and Act 2 Scene 9

6.     AV

·       There is no AV, full blacks to be used all of the way through the show.

7.     FOH

·       I have spoken to Craig and we have put the show into the system with the ticket prices, Carly has asked if the open dress is going to be ticketed.

·       There are currently no school groups coming to the show.

·       Interval Announcements, an announcement has been added to the programme

·       There will be a foyer announcement made by one of the ensemble standing on the steel table to introduce the show.

8.     Schedule

·       Myself, Vicki and Nicky will be starting the on stage fit up w/c 5/05/14

·       I will send out a draft schedule.

9.     H & S

10.  Questions

·       The MT students would like to do a photo shoot in the studio theatre Friday 25/04/14.

·       Media will be filming the show from the first floor, Marc has suggested to use both Digico’s to record the show. 

11.  Schedule Next Meeting

·       30^th April 2014 11:30am-12pm

Action Points

What /When/ Who?                                                                                                 

Alisienne – Order the rose petals, Get in touch with Tynemouth Priory about wooden chairs

Adam – tape out the stage plan in 208

Marc – Record the announcements, to have a look and see if the People’s Theatre has wooden chairs and take a photo to show Carly,  to find some music from the 19^th century to be used as house music, source a church bell sound effect

Hannah – Email Craig the final ticket information and send out a tech schedule, send the stage plan that was shown in the meeting to Kristy and Carly.

All Crew – Attend rehearsals when available and fill out contact logs.

Happy Days 14/04/14 - 19/04/14

On the 17th April I went to see the brand new musical 'Happy Days' at the Sunderland Empire. The entire show was done on a cyc at the back of the stage. I felt this was very effective way of opening the area up with the use of colour. As the show was always colourful the use of the cyc made the space look wider when the brighter colour were portrayed into it.

The use of a false floor was again I felt effective. The false floor was white, which again reflected the light very well adding to the 'musical' scenes as it lifted the scene as the light appeared to be all around them. When it needed to however like in the evening scenes, the blue wasn't reflected as much and made the scene more initmate which was needed in some scenes.

The colour choice was very musical theatre and associated with the happy days theme. Bright.

Rehearsals

Over the easter holidays I attended some of the rehearsals that were ran. Than ones that I felt would be more beneficial for me and my purpose would be to see the full run throughs or rehearsals with all cast members. This is because I needed to see scenes in context with the rest of the play plus all cast members in case specific lighting elements were needed for example 'specials'. 

While attending these rehearsals I made several notes in the script that I had been given at the beginning of this project, this would later help me to create an initial cue sheet. I was also able to make a quick sketch of a plan in the back of the script based on the rehearsals I had scene. From this I went away and wrote up all the notes I need to continue. 

HE MT WBL 1&2: Term three Timetable – SPRING AWAKENING

Time	9-1030 1030-12pm	12-1	1-230pm 230-4pm	4-6pm
Monday	SCENES WITH CARLY 206 ENSEMBLE – VOCALS  116	LUNCH	1-230 SOLOS/DUETS 116 230-4PM  VOCALS 116	4-530PM CHOREOGRAPHY/STAGING 208
Tuesday	ACTING THROUGH SONG 116	LUNCH	ENSEMBLE SINGING 1-5PM 208
Wednesday	CHOREOGRAPHY/BLOCKING 208	LUNCH	SINGING 206	ENCORE/PLAY NIGHT/ALLEGRO 5-6 BOYS CALL
Thursday	9-11 SOLOISTS 116 9-11 ENSEMBLE NUMBERS 208 11-12 PORTFOLIO/PLANNING	LUNCH	1-4PM VOCALS 208	SHOW RUN – CLEANING COMPANY MEETING  206
Friday	SCENES WITH CARLY 206 ENSEMBLE – VOCALS 116	LUNCH	1230-2PM RUN ALL SONGS WITH MOVEMENT 206	REST!!!

Rehearsal over easter 

First lighting plan

Notes made in my script when watching the rehearsals